Tools & Resources
Tools I Actually Use
A hand-picked collection of software and services I recommend to clients and use myself at Wild Operations. Every tool here has earned its place.
Editor’s picks
Featured Tools
Tried, tested and recommended by the Wild Operations team.
Wise
If you invoice clients in different countries, traditional banks are quietly eating your margin with padded exchange rates and surprise fees on every payment. Wise is how I get paid properly. It’s the borderless account that lets you hold, send, and receive money in 40+ currencies using the real mid-market rate, with local account details in currencies like GBP, EUR, USD, and AUD so international clients can pay you as if you were local. No nasty conversion markups, no wondering where a chunk of your invoice disappeared to, just fast, transparent transfers that land the full amount you actually billed. Trusted by 16 million+ people and businesses worldwide, and it’s genuinely the tool that makes billing across borders painless for me.
Try Wise freeLovable
What if you could describe your dream app and have it built in seconds? Lovable is your personal AI full-stack engineer: turn plain-English ideas into real, working web apps, internal tools, and digital products without writing a single line of code. Whether you’re a founder testing an idea or a business owner finally building that tool you’ve always needed, Lovable makes it possible today.
Start building freePerplexity
When you need real answers, not a wall of blue links, Perplexity is where I go. It’s the AI-powered answer engine that searches the live web, synthesises what it finds, and hands you a clear, cited response you can actually trust and follow up on. It’s my go-to for deep research — genuinely better than ChatGPT or Claude when you need to dig into a topic properly, compare sources, and get to the truth fast. Ask a question, get a real answer with the receipts to back it up.
Try Perplexity freeTodoist
Your to-do list should work for you, not against you. Todoist sits in the sweet spot between a basic notepad and a full project management suite: enough structure to keep your team aligned, simple enough that everyone actually uses it. Consistently ranked as one of the world’s top task managers, and trusted by millions of people who genuinely get more done.
Get started freen8n
Most automation tools make you choose between power and ease. n8n gives you both. Build and scale AI-powered workflows with a visual builder and full code access when you need it, plus 9,750+ community templates to get started instantly. Self-hostable and open-source, so you own your data and your entire automation infrastructure.
Start automating freeMake
Every hour your team spends on manual, repetitive work is an hour they’re not spending on what actually grows the business. Make is the most powerful visual automation platform on the planet, connecting all your apps and letting you build AI-powered workflows that run 24/7 with zero developer input. Customers report 30% productivity gains from day one.
Start automating freeZapier
If your apps aren’t talking to each other, you’re doing the same work twice. Zapier is the world’s leading no-code automation platform, connecting 7,000+ apps so your tools work together automatically, without writing a single line of code. Set up a Zap once and watch hours of repetitive manual work disappear every week. Over 2.2 million businesses already run on Zapier, and the average user saves more than 10 hours a month from day one.
Try Zapier freeProcess Street
If your team is running on shared Google Docs and crossed fingers, it’s only a matter of time before something slips. Process Street transforms your SOPs and policies into intelligent, AI-enforced workflows that track every step, prove every action, and pass every audit automatically. Build compliant, consistent operations that scale without adding headcount.
Try Process Street freeI spent nearly 7 years working in a product role at Process Street, helping shape the platform from the inside. Nobody knows it better. If you want to get set up fast, optimise what you already have, or get hands-on help from someone who genuinely knows every feature , and book a session directly with me.
ManyChat
Your audience is already on Instagram, Facebook, and WhatsApp. ManyChat turns those conversations into automated sales and support flows that run around the clock without you lifting a finger. Set up a flow once and let it capture leads, answer questions, qualify prospects, and drive purchases automatically, across every channel, at whatever scale you need. Trusted by over 1 million businesses worldwide.
Try ManyChat freeBuffer
Posting consistently across five different platforms shouldn’t mean five different browser tabs. Buffer is the refreshingly simple social media toolkit for planning, scheduling, and publishing content across Instagram, LinkedIn, TikTok, X, Facebook, and more, all from one clean calendar. No bloated feature list to wade through, just a fast, intuitive way to stay consistent and see what’s actually working. Trusted by over 140,000 small businesses and creators worldwide.
Try Buffer freeAirtable
Most teams are drowning in spreadsheets that don’t scale and databases that only IT can touch. Airtable sits exactly in between. It’s the no-code platform that combines the familiarity of a spreadsheet with the power of a relational database — so your team can build custom workflows, track anything, and create exactly the views they need without writing a single line of code. From client management and project tracking to content calendars and product roadmaps, Airtable adapts to how your business actually works. Used by over 450,000 organisations worldwide, including Netflix, Shopify, and GitHub.
Try Airtable freeMore tools I recommend
The Full Toolkit
Spanning HR, finance, sales, marketing, comms and beyond.
Fireflies
Every meeting is packed with decisions, ideas, and action items that vanish the moment the call ends. Fireflies is the number one AI meeting assistant, trusted by 500,000+ organisations including Fortune 500 companies and recently valued at $1 billion, that automatically records, transcribes, and summarises every conversation. Never lose a follow-up, a promise, or a brilliant idea again.
Try Fireflies freeWhale
The biggest risk to your growing business is knowledge locked inside people’s heads. What happens when that person leaves, gets sick, or is just unavailable? Whale is the AI-powered platform that turns your processes into structured SOPs, gets new hires up to speed at least 5 days faster, and delivers the right answers to your team exactly when they need them.
Try Whale freeStarlink
For years, fast reliable internet was only for people in the right postcode. Starlink changes that for good. Powered by SpaceX’s low-Earth orbit satellite constellation, it delivers high-speed, low-latency broadband virtually anywhere on the planet: remote farms, off-grid cabins, boats, and anywhere else your work takes you. Stream, video call, and run your business from places the rest of the world left behind.
Get StarlinkPeople HR
Manual HR admin is quietly costing mid-sized businesses up to £450,000 per year in lost efficiency. People HR replaces the spreadsheets, the email chains, and the chaos with an all-in-one platform covering everything from hiring and onboarding to performance reviews and payroll. Give your HR team the tools to stop doing admin and start doing strategy.
Try People freeSurvicate
You can’t improve what you don’t actually understand. Survicate is the customer feedback platform that collects, automates, and analyses insights from every channel: website, email, in-app, mobile, and more, all from one unified dashboard. Stop guessing what your customers want and start making decisions backed by what they’re actually telling you.
Start collecting feedbackMRPeasy
Running a small manufacturing business on spreadsheets and gut instinct is holding you back. MRPeasy is the simple, cloud-based manufacturing ERP that helps you track inventory in real time, plan production accurately, manage orders end-to-end, and eliminate the costly stock-outs that lose you customers. Customers report doubling their production capacity after switching.
Try MRPeasy freeAWeber
Social platforms change their algorithms, shrink your reach, and own your audience. Email puts you back in control. AWeber has been helping small businesses and entrepreneurs own their audience for over two decades, and email marketing still delivers an average $36 return for every $1 spent. Build, grow, and monetise your list with the platform built specifically for people who mean business.
Get started freeKrispCall
Stop paying for desk phones nobody uses. KrispCall is the AI-powered cloud phone system that gives your business local numbers in 100+ countries from just $12 per user per month, with 99.99% uptime and zero hardware required. Make calls, send texts, and manage every customer interaction from one app, whether you’re at your desk or on the other side of the world.
Try KrispCall freeWati
Your customers are already messaging on WhatsApp. The question is whether you’re meeting them there. Wati is the number one AI-powered customer engagement platform that turns WhatsApp into a complete sales and support engine, with smart chatbots, AI agents that qualify leads and close sales automatically, and a unified inbox your whole team can manage from anywhere.
Start with WatiBookyourdata
Most B2B data platforms lock you into annual contracts before you’ve even tested whether the data is any good. Bookyourdata is the world’s first pay-as-you-go platform, with 250M+ verified business contacts across 200+ countries, a 97% data accuracy guarantee, and 100+ targeting filters. Pay only for the data you actually use, no subscription and no commitment.
Browse data nowSpocket
Build a real ecommerce business without ever touching inventory, packing tape, or a warehouse. Spocket connects you with thousands of vetted US and EU suppliers, fast shipping times that won’t sink your reviews, AI-powered product discovery to find what’s trending, and automated order management that runs while you sleep. No minimum orders, no upfront investment, just products that sell.
Start dropshippingFoxit eSign
If your team is still printing, signing, and scanning documents, you’re burning time and money on a problem that was solved years ago. Foxit eSign gives you fast, legally binding electronic signatures with enterprise-grade security, unlimited cloud storage, and full document management at a fraction of Adobe’s price. Voted one of G2’s Top 50 Productivity tools globally in 2026.
Try Foxit freeFoxit PDF Editor
Adobe charges enterprise prices for what most teams actually need: a fast, reliable way to create, edit, convert, and manage PDFs. Foxit PDF Editor gives you all of that plus unlimited cloud storage, full collaboration tools, and centralised document management, at a fraction of the cost. Named to G2’s Best Software List 2026, Top 50 Productivity and Collaboration tools globally.
Try Foxit freeKartra
Stop paying for five different tools that barely talk to each other. Kartra is the all-in-one business platform where you build sales funnels, send emails, sell products, host courses, schedule appointments, and run your entire online business from a single login. Starting at $59/month with unlimited emails, no transaction fees, and AI-written copy included.
Start your free trialWebinarJam
Live webinars are still one of the highest-converting sales tools in digital business, and WebinarJam is built for exactly that. Host polished, high-converting live events for audiences of any size, with HD streaming, interactive chat, polls, timed offers, and the kind of professional experience that keeps attendees engaged from the first slide to the last sale.
Start your free trialEverWebinar
What if your best webinar could keep selling and educating 24/7 without you ever pressing go again? EverWebinar turns your live webinars into automated, evergreen events that feel completely live to attendees, complete with simulated chat, timed offers, and replay options. Your most powerful sales presentation, running on autopilot around the clock.
Start your free trialCerri
Complex projects need more than a Kanban board and a prayer. Cerri is the enterprise project portfolio management platform built specifically for manufacturing, with Stage-Gate governance, structured execution, full portfolio visibility, and audit-ready controls built in. Trusted by 500+ manufacturers to deliver projects on time, on budget, and fully accountable.
Try Cerri freePasspack
How many times has someone on your team shared a password over Slack or in a plain text email? Even once is too many. Passpack is the zero-knowledge credential manager that uses AES-256 encryption, the same standard used by banks and governments, to keep every login your business depends on secure, organised, and accessible only to the right people.
Try Passpack freeCallHippo
International calls shouldn’t cost a fortune or require a room full of hardware. CallHippo cuts your business call costs by up to 90%, gets you live with local numbers in 50+ countries in under 3 minutes, and gives your whole team cloud PBX features including HD voice, call recording, and analytics from any device, with no contracts and no setup fees.
Get your numberGetResponse
Most email platforms promise great deliverability. GetResponse actually delivers it: 99% inbox rates, AI-powered campaign creation, and a full-funnel platform with email automation, landing pages, webinars, and ecommerce tools all built in. Trusted by 350,000+ customers worldwide, with documented case studies showing 873% ROI from email campaigns.
Get started freeAmplemarket
Your sales team is spending more time researching prospects and writing outreach than actually selling. Amplemarket fixes that with 200M+ contacts, 100+ intent signals, and an AI copilot called Duo that writes personalised multichannel sequences across email, LinkedIn, calls, and voice notes automatically. Customers report three times more opportunities from the same team size.
Book a demoHubstaff
Managing a remote or hybrid team without real visibility is just guessing. Hubstaff gives you AI-powered time tracking, workforce analytics drawn from 84 million+ hours of data, and everything you need to manage performance, control costs, and run payroll, all from one platform. Know exactly how your team works, not just when they log in.
Try Hubstaff freeBolt for Business
Business travel admin is a hidden time thief. Bolt for Business wraps all your company rides, airport transfers, and food deliveries across 45+ countries into a single platform with consolidated monthly invoices, zero receipt chasing, and no reimbursement headaches. Smarter, more affordable travel management for teams of every size.
Sign up freeBeautiful.ai
You shouldn’t need a designer or a full afternoon to make a presentation that actually looks good. Beautiful.ai’s intelligent design engine automatically handles spacing, alignment, typography, and colour so every slide looks polished without any manual formatting. Describe what you want and the AI builds it, with Salesforce integration and viewer analytics included for sales teams.
Make a free deckShiftie
If you’re still building staff rotas in spreadsheets, you’re spending hours every week on something that should take minutes. Shiftie is the modern scheduling platform that lets you drag-and-drop your rota, track real-time availability, manage leave and sick days, and run timesheets all from one clean, intuitive system designed for how shift-based businesses actually work.
Try Shiftie freeVista Social
Social media management shouldn’t eat your whole week. Vista Social is the AI-powered platform that agencies and brands use to schedule, publish, engage, and report across every channel from one place, with no outdated per-user fees and no seat restrictions. Focus on strategy and creative while Vista handles the operational grind.
Try Vista Social freeLindy
What if an AI took two hours of admin off your plate every single day? Lindy is your AI executive assistant that manages your inbox, schedules meetings, summarises calls, drafts emails, and handles repetitive tasks automatically in the background, while you focus on the work only you can do. Users report gaining back up to 28 hours per week.
Meet Lindyfolk
Your CRM shouldn’t feel like a second job. folk is the AI-powered CRM built for founders and relationship-driven teams: capture contacts in one click from LinkedIn, sync your email and calendar automatically, and turn scattered conversations into a clean, trackable pipeline. No bloat, no six-month implementation, just better relationships at scale.
Try folk freeTrainual
If your team is getting trained through a mix of shadowing, shared docs, and “just ask me,” you’re one departure away from losing everything that makes your business run. Trainual is the number one employee training software that turns every process, policy, and role into structured, AI-powered training your team can access instantly and actually complete. Document it once, deliver it consistently, test comprehension automatically, and know exactly who has mastered what. Trusted by 10,000+ businesses with 1.25 million employees trained across 150+ countries.
Try Trainual freeSome of the tools, platforms, apps and services on this page are affiliate links. If you sign up through them, Wild Operations may earn a commission at no extra cost to you.